BILLING POLICIES & DUE DATES
Effective immediately, the following policies will apply to all current and newly enrolled students:
- Payment Deadline and Administrative Withdrawal
All student account balances must be paid in full or covered by an approved payment plan or financial aid arrangement, by the fall semester due date of August 8, 2025. Students with outstanding balances beyond the published deadline of August 8, 2025, may be administratively withdrawn from the institution.
- Institutional Financial Aid for 2025-2026 Academic Year
The deadline to apply for institutional financial aid was November 15, 2024. The Financial Aid office remains committed to supporting families with incomplete application materials, but please note that applications will close on August 1, 2025, if there is no response to outstanding material requests. To reopen a closed application, families must send a petition to Jen Duncan, Director of Financial Aid. Please remain in contact with Financial Aid to ensure continued consideration for aid.
- Removal from Class Schedules & Administrative Withdrawal
Students who fail to satisfy their financial obligations by the deadline will have their scheduled classes automatically dropped and administratively withdrawn. Course enrollment for the fall will be contingent upon full payment of the outstanding balance and course availability.
Students with unpaid balances will not be permitted to move into campus housing or attend classes. Student WesCards may be deactivated, and access to school facilities and services (e.g., dining facilities, library, and health center) will be suspended until the account is resolved.
We strongly encourage all families to review their student’s account regularly and ensure that all financial obligations are met ahead of the semester. Our Student Accounts and Financial Aid offices are available to help answer any questions and assist with setting up payment plans or completing aid requirements.
Please visit www.wesleyan.edu/studentaccounts for detailed information and instructions on how to review your bill, make payments, or contact Student Accounts.
We appreciate your cooperation and understanding as we work to support a successful start to the academic year for all students.
The University maintains for each student a single account to which the following are charged:
-
Tuition
-
Food and Housing
-
Standard Fees: Matriculation, Student Activity and Green Fund
-
Health Insurance (students will be billed for health insurance in July if the waiver process has not been completed)
-
Bookstore charges
-
Usdan Campus Store charges (limited to $1750 the first month of the fall & spring terms)
-
Laser printing charges
-
Music lessons
-
Replacement ID
-
Fines
-
Damage charges
The account is credited for:
-
Personal payments (checks, E-Checks, wire transfers)
-
Financial aid (Wesleyan-based scholarships and federal student loans)
-
Other payment sources (e.g., Monthly Payment Plan, parent and student private education loans, college savings plans and scholarships from outside Wesleyan)
You (the student) are responsible for meeting all payment deadlines. Failure to do so prevents you from enrolling, participating in course pre-registration and the housing selection process. Diplomas, grades and transcripts will also be withheld until University bills have been paid. The Undergraduate Financial Responsibility Agreement and Disclosure Statement , Non-Resident Study Agreement and Disclosure Statement and the Graduate Financial Responsibility Agreement and Disclosure Statement outlines your responsibilities as an account holder at Wesleyan.
An electronic account statement is rendered throughout the year detailing the charges and credits for that billing period and indicating the amount currently due and payable. Please see the E-Billing section for further details. Bills are due and payable within 30 days. A Late Payment Penalty of $200 may be assessed if any amount remains unpaid after 30 days.
If somebody is assisting you with the financial aspect of your Wesleyan education, you may wish to grant that person authorized user access to manage your student account. Log into your Student Account by clicking here and select "Manage Authorized Users" from the "Actions" drop down menu (top right). Granting access will allow your guest to receive all e-billing notifications, make payment on your behalf or enroll in a monthly payment plan.
2025 Billing Schedule (payment due within 30 days):
July 8 (fall standard charges due August 8)
August 12
September 16
October 21
December 1
January 6 (Includes spring standard charges due February 6)
February 10
March 16
April 21
May 26
Two bills per year include standard charges. The remaining bills are for miscellaneous charges/credits.